Project Details
Public Storage- Landscaping 2023
Pricing Support
Completed
Won
Green
90%
11-08-2022
11-30-2022
Project Log Items
 
Date
Type of Note
Type of Service
Due Date
Status
Note
Resolution
 
04-20-2023 Award Results     Open Have been awarded Northern California, Washington, Pittsburgh PA, Northern Ohio, Evansville IN, and Michigan  
12-13-2022 Decision Land     Stephen has decided that every site at a minimum of 60 should have a 38.5% margin  
12-12-2022 Decision       Decision has been made for the State of WA by Dan and Stephen to have minimum per service changed from $85 to $60 for sites with 32 cuts, and from $160 to $120 for those who have 12 cuts.  
12-12-2022 Decision Land     Stephen has chosen not to add in a Spring and Fall Clean up to the pricing for WA  
12-12-2022 Decision Land     Stephen has made the decision to add Spring and Fall Clean Up back into the annual Contract number  
12-09-2022 Decision       Steven decided to move the pricing of crack weed from 45 to 20 for all sites that were still at 45 while also reducing the formula for sqft  
12-01-2022 Decision       get with Dan on frequencies in WA, Michigan 28 frequencies, 26 for the rest of the states, include frequency on bid sheet  
11-29-2022 Decision       WA- 38% margin currently, keep all incumbent sites at their current margins, new sites make them 28% margin.  Right size sites that have margins under 20%.  
11-29-2022 Action       Stephen sending over bid sheet to fill out and send to customer.  
11-28-2022 Key Assumption       Matt Alley, had sites in VA- crack weeds are biggest issue on these sites  
11-28-2022 Meeting       Bruce's team- 
weed killer- $45 per 100,000 sq ft (crack weeds)
32 mow frequencies for WA locations
22-24 mow frequencies 
  
11-28-2022 General Note       Pub storage broken down into districts. 8-15 with individual decision makers.  
11-28-2022 Action       LAwton, OK site- verify lawn mowing outlier with DM- Steve K  
11-23-2022 SOW       lawn mow, native and pond mow out, turf ferts out, pruning (in or out?), weed control in, irrigation out, spring/ fall clean up billed over 8 months, 12 months for WA, palm pruning out, non mow visits out  
11-23-2022 General Note       In TN and where there are pine needles they mention blowing them off property and not under role doors. The main thing that was brought up was adding in the spring and fall cleanup pricing to be spread over the 8 month billing.  
11-17-2022 General Note       Weeds and fencelines are customers biggest worries. Middle of the road expectations 4,5 out of 10. UT get pricing back by 11/30. WA wants us to start January 1 2023. 105 sites in WA  
11-17-2022 SOW       Services
1. Mow and Blow – Turf / Grass Areas- Mow 1.5"-4"
       - Mow every 10 days from 4/1- 7/15
       - complete debris and trash pick-up prior to every mow
Spring and fall clean up- billed out over 8 months
2. Fence Line / Perimeter Wall Maintenance
3. Tree (15 feet or less), Palm Tree (30 feet or less) & Shrub Trimming – General
4. Weed Abatement.
5. Retention Pond, Detention Pond and Wetland Areas
6. Undeveloped Property

CONTRACTOR’S RESPONSIBILITIES
7. Licenses/ Permits, Compliance, and Services Agreement 
7.1 Contractor shall obtain and maintain all necessary permits and licenses required for the services 
required herein. 
7.2 Contractor shall comply with all applicable codes, ordinances, rules, regulations and laws 
governing the services required to be performed herein including but not limited to any water and/or 
noise restrictions that may be in place or be put in place during the conduct of these services. 
7.3 Contractor shall comply with all applicable governing federal, state and local codes, ordinances, 
laws, regulations and/or restrictions pertaining to all services required under this Agreement. 
Including but not limited to maintenance requirements of all retention/detention pond or wetland 
areas. 
7.4 Contractor shall ensure that a supervisor is on site at all times during the times services are being 
provided on each Public Storage property and that all of Contractor’s employees shall be under the 
direct control of that supervisor. The Contractor’s supervisor shall ensure that Contractor’s employees 
perform all of their duties in accordance with the Scope of Work set forth herein. 
7.5 Contractor shall perform services in a safe and professional manner and comply with all 
applicable federal or state OSHA regulations and guidelines. 
7.6 Contractor shall perform all of the services under this Scope of Work in such a manner so as to 
not unreasonably interfere with Public Storage’s business operations.
7.7 Contractor’s vehicles shall be marked with the Contractor’s name, logo, and phone number.
7.8 Contractor shall ensure that each person performing the work referenced herein shall be fully 
informed of the scope and standards of service required and all such areas in which the services are 
to be performed. 
7.9 Contractor will be required to sign a Public Storage Services Agreement and provide proof of 
sufficient insurance, including an Additional Insured Endorsement naming Public Storage as an 
Additional Insured
  
11-17-2022 General Note       Pricing for 100 sites in Chicago region. Didn't get these sites because we stole a few of those DM's. Currently doing more snow than they gave us last year. Will award this piece by piece. MI, IL and IN best places to win. Call Travis Hardman and Doug Ashenbaugh old Public storage DM's that could help with strategy for this bid.  
11-17-2022 Meeting               1.Right to win
                     WA and ID best right to win- asking us to help them write the SOW

        2. Competitor Intel
        3. Key dates and deadlines
        4. Strategy
        5. Lessons learned from previous bids
        6. Define roles and responsibilities between now and submittal date
                       - need a batch geo of WA sites- Stephen
                       - pricing model - Torian/ Vince
                       - Stephen calling RVP's for PS to confirm SOW's per region
                       - field calls 11/28, final pricing review 11/29

        7. SOW discussion and highlights
                      Different scopes per region- 
                      Tree trimming per occurrence
                      Hard surface crack weeds

               8.Specs

  
11-09-2022 SOW       WA/ID: Mow and blow, weed abatement 12 months, 2x per month in Nov-Feb. 1x per week March-Oct.
Other states:Grass shall be mowed during the growing season to ensure height is maintained
between 1.5” (one and one half inch) and 4” (four inches) as recommended for the grass species. All
areas adjacent to hardscape or paved areas shall be edge trimmed upon completion of mowing operations
Trimming: where material is within 15 vertical
feet from grade: Contractor shall trim as necessary to eliminate hazardous conditions including
maintaining 84” (eighty-four inches) vertical clearance in pedestrian routes, 96” (ninety-six inches)
vertical clearance where tree canopy encroaches into vehicle routes, and maintaining appropriate
visibility at all vehicular intersections. Contractor shall trim as necessary to remove dead, broken or
diseased portions that cannot be controlled by chemical application
Weed Abatement: Contractor shall ensure that all landscape areas are kept in a weed free condition. This area
includes sidewalks, planters, drive aisles, gate areas		  
Postmortems
 
Date Modified
Question
Answer
Action to What We Learned
 
No Postmortem records found
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