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09-11-2024 |
General Note |
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Open |
Estimate updated to 10,500,000 based on modern estimating techniques and around a 80% site count win |
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10-21-2022 |
Meeting |
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Discuss Transition Plan- meeting next week with Sondra, Sherri, Tim Purdy, Aaron- had another call with Erika- she asked if we could create a scalability plan, not a sales pitch. Scalability to act as if we are getting IAD, CDH, SFO, PDX. Everything except in pod cleaning (not our core competency- may work directly with one of their own vendors). How are we going to scale? Timeline? By January 1. She wants to make sure the people we hire are not currently doing their work. Meeting with Erika's boss 11/2- discuss scalability plan. Concerned about pricing for sites IAD 100 101, 102, why?
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09-06-2022 |
Competitor Battle Card |
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Data Center US is one of the competitors currently doing In-Pod cleaning |
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09-06-2022 |
Pricing Strategy |
Land |
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For pond maintenance, Mitch told me to call Shane Lescaleet that provided pricing back in the day around the same scope. They no longer have a pond guy on staff and would sub this out to Aqua Doc in Columbus. Previous scope called for collaring the pond, picking algae out, getting weed and debris away from the pond and once every 3 months they wanted. |
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09-06-2022 |
Risk |
Land |
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For pond maintenance, we have to hire someone licensed to take care of that scope of work. Not all our providers have someone licensed to complete it. |
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09-06-2022 |
Pricing Strategy |
Land |
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Reactive pricing is reflective of an hourly rate. Categories that fall under this are Sidewalks Crack Repair / Repainting, Bald Spot Reseed, Hand watering per day, Plant / Tree Removal + Replacement, Tree Wrap On & Off. |
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09-06-2022 |
Key Assumption |
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DMG could need a mobilization fee to ensure we have every required piece of equipment onsite to make sure the site is up and running during a blizzard or larger than normal event.? |
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09-06-2022 |
Key Assumption |
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DMG does not charge drive time. Drive time will be accounted for in the flat trip charge regardless of distance travelled and/or time in vehicle.? |
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09-06-2022 |
Key Assumption |
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For landscaping, DMG is not responsible for non-functional irrigation systems not contained within the base contract. ? |
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09-06-2022 |
Key Assumption |
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Pricing submitted does not include any tax.? |
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09-06-2022 |
Key Assumption |
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For pest control, we are basing pricing around 100,000 sq. ft. Building. Pricing will be adjusted per building size. Pricing for each reactive call will be determined by the nature of the request (Additional spraying, traps, etc.). ? |
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09-06-2022 |
Pricing Strategy |
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Payment terms will be Net 60 |
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09-02-2022 |
Meeting |
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Discussed sustainability piece with Gabe and Aaron. No bid sheet, so AWS will definitely have some challenges in comparing vendor pricing. AWS wants a plan for implementation from day 0-120. Sondra will share what Amanda Swayne just put together so we can steal from it. Sherri wants to re-do the view of it. Customer liked the aerial maps we showed, so we will include those in our presentation. Consider putting snow maps together for them showing how we would manage it? Expecting a Round 2 and an Interview process. Bruce recommended a tiered discount. AWS is already asking for a rebate or to show them 5% savings YOY. Going in lower based on self-performing competitors (CBRE, JLL, etc.). Jason's comment was to not go in too low because those competitors are subbing out snow and land. Sondra brought up they'll be cheaper for interior. $12MM is the number of contractual and an estimate on NR work for the locations we want to target. Material markup for trifecta trades is currently listed at 18%. They are not asking us to define it in the RFP. Sondra does not think it would be valuable to define it. Sondra thinks wait for the interview before bringing up material markup. Need to gather a list of additional topics we want to discuss in the interview. "Using our technology, the tools are in there to support and prioritize your green initiatives." We need to capture this info from our providers in a near future state. We want to show AWS a Snow Map for a REIT property in our presentation that we could execute for them if awarded. Field team to send one over. We'll get with RMs to lock down strategy on methodology for snow by location. For land, we need to get onsite to as many as we can once Rd 2 launches. |
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09-01-2022 |
Pricing Strategy |
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Pricing will be submitted by Group |
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08-31-2022 |
Pricing Strategy |
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Discussed billing an hourly rate for Roofing since the price will change based on size of the roof |
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08-31-2022 |
Pricing Strategy |
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In-Pod cleaning to be priced Per Sq. Ft. based on Q&A feedback. |
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08-31-2022 |
Meeting |
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Meeting with Aaron, Clinton and Gabe to make sure we're ready to submit here. |
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08-31-2022 |
Agenda |
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Finalizing our required tiered discount we offer AWS |
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08-26-2022 |
Pricing Strategy |
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Dale and one of our providers spec'd and priced 3 of these properties a couple years ago. Provider number is $70K here. Provider is sending Mitch a quote over so we can review that vs. our number. Mitch miller visited the Dublin, OH location. Specs look correct here for turf. Company currently doing it used to work for it. They got out of our stuff because of pricing and they wanted to target larger properties. Walked through each property |
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08-25-2022 |
Meeting |
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Met with Troy, discussed one location in Aurora, Colorado |
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08-25-2022 |
Action |
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Troy to do some recon on this site to establish better specs tomorrow on 8/26. More info to come. |
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08-25-2022 |
Action |
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send map spec back to site recon to update. |
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08-25-2022 |
Meeting |
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We met with Jim Rubino and walked through his sites for land and snow pricing. Identified 1 location needing to add a missed field for specs at South Eternal Rings Drive Laurel, MD. |
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08-25-2022 |
Pricing Strategy |
Land |
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For pricing hand watering, we do not know where there are new installs and functioning irrigation systems. We would need to price new plant and tree installs to be water 7x per week for the first month and then 5x per week for the second. |
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08-25-2022 |
Key Assumption |
Land |
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For hand watering, we are leaving this pricing off the bid sheet until we can physically get onsite. Hand watering will not be needed every day where there is irrigation and mature plants. Where there are new plant and tree installs, we would suggest watering 7x per week for the first month. 5x per week for the second month. |
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08-24-2022 |
Meeting |
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Vince, Clint and Joe met with Jim Rubino to discuss strategy for his sites. Jim has 11 locations. |
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08-24-2022 |
Action |
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8332 Bristol court- Maryland confirm site address is correct. Building does not resemble a data center. - Aaron |
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08-24-2022 |
Meeting |
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9800 South eternal Rings Road, Laurel, MD- Bio swales will take A LOT of maintenance- high dollar to maintain.- need site recon pull in all additional land. |
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08-24-2022 |
Action |
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need site recon pull in all additional land for 9800 south eternal Rings Road- missing lots of turf. |
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08-24-2022 |
Meeting |
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went through 2 sites. Vince setting up meeting with Jim tomorrow 8/25 to review remaining locations. |
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08-23-2022 |
Pricing Strategy |
Land |
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For mulch, RMs said we cannot do 4" depth because it would overflow so we are pricing for 2". Went through pricing per yard with each RM. |
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08-23-2022 |
Pricing Strategy |
Land |
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Most these locations are newer properties, so we can assume smaller/younger trees |
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08-23-2022 |
Meeting |
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Met with the John G and Bryan Futscher to walk through their locations and talk land and snow. We need some feedback from Amazon to help us account for the resources we'll need when storms comes up. Location at 3200 Beach Access Road Umatilla, OR needs to have the area where the generators are removed from our specs. May need to spec it, identify the size and remove from our total number. Group PDX5 needs to be looked at. We have it grouped as one location, but SiteRecon spec'd 2 different properties. Land will be difficult because a lot of these locations were not all the way built. We want to go in lower vs. higher since we can go back to the customer where specs are off for these locations and correct pricing. |
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08-23-2022 |
Action - Complete |
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John G wants to know what kind of traffic can we expect on these properties. Trucks coming in and out? Employees? Assumption we are making is that these data centers don't receive a ton of traffic. We would like Aaron to find out if he can. Some of these do have semi docs on the property, so some may not be. Per Aaron, we can expect some traffic but it is minimum. |
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08-23-2022 |
Key Assumption |
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Per AWS, upon award we will have 90 days to resubmit pricing if specs are off and we miss something. |
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08-23-2022 |
Meeting |
Land |
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Met with Ashley to walk through land pricing for her 3 locations. Ran through how we planned on pricing everything based on scope and previous meetings with other Field members. Aligned with eating aeration with the ferts. |
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08-23-2022 |
Meeting |
LandSnow |
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Met with Jason, Mitch, Jim, Aaron and Al. Discussed for the Dublin, OH site, we need to assume gravel sqft is being added to asphalt and all areas are plowable- everything except between the generators and in the high voltage areas. Walked through seasonal and Hybrid pricing for snow. Took the range of snow in inches for highs and lows. Aligned with numbers with Jason. Discussed the cap and ceiling and reviewed the numbers vs. receiving 50"+ in a crazy season and the low. Moved cap from 42" to 50" (16" above and below the averages for floor and cap). Walked through Haden Run pricing with Mitch and reviewed the property specs. Talked through land with Mitch. Increased per hour pricing for landscaper and the mulch per yard price based on a higher caliber tech/provider needing to be assigned on these. Changed the mow frequency to 30 because they are expecting top-tier service. Per Aaron, we don't need to price as neat as a REIT property because their aren't customers onsite. Maybe more like a Target store. Increased turf fertilizations. Took pruning to 4x per year. Hilliard, OH we need to subtract some land sqft by the highway from our total Turf number. |
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08-23-2022 |
Question |
Snow |
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Mitch wants to know if it's 34 degrees out- will they want us sitting onsite? Or, wait until 32 degrees and snowing before moving? |
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08-23-2022 |
Question |
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Do we need to hand shovel paths to the generators for snow? Price as hand shoveling and T&M? |
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08-23-2022 |
Meeting |
Land |
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Landscaping review with Dan Shafer and Vince. 2.5-3 hour mow for Boardman, OR location per Dan including trash pickup. SiteRecon did not go all the way to the road on this one. Vince to override specs/price here based on aerial view of the property. Provider price coming in at $27K. Dan said he is going to call his guy with Innovative Ponds. Sent that scope over, but his properties are just retention/detention ponds, not decorative. |
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08-23-2022 |
Meeting |
Snow |
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Vince, Joe and Clinton met with Dan Shafer to review strategy and pricing for his 2 locations. He's done some projects with Amazon and they are quick to approve high dollar projects. We're bidding snow 3 different ways to let them choose. His OR site will most likely will be T&M unless up near the border near WA. This one is on the Eastern side that does not receive a lot of snow. Santa Clara for snow we'll do T&M. Seasonal would not make sense for either of these. Salem or Eugene Oregon would be good comparable markets. We should focus on ice management for these. Dan suggested T&M for these. Looking at minimum of hourly rates. $150 on the plow/equipment. $130 for bag salting. $65 on sidewalks. Lowered efficiency rating from 60K to 40K. Number of saltings will be the big thing here. We should price 1 push and 8 salts per Dan. We should shoot for T&M here. $5 or $6K if we do offer seasonal. Not bidding Hybrid. |
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08-19-2022 |
Pricing Strategy |
Snow |
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Good providers in Aurora, CO and we should target that location. We pick OH. Bill would like to bill every where. OH and CO are our strongest snow markets. For VA, we may want to see if they would be willing to consider T&M per Jason. He is wondering if that's how they are now and it would help if we have to bring anyone in. Customer is allowing us to bring whatever pricing structure we have and what we suggest. Also, there is an interview process, so we would want to bring WHY we chose to do what we did where. |
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08-19-2022 |
Pricing Strategy |
Snow |
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As far as snow, they want us to provide the solution. If seasonal is better, let's bid it. If it's riskier, let's do something we recommend. Per Jason, he would like to pick areas we are extremely strong in and bid those. Bid them seasonal where it makes sense. |
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08-19-2022 |
Pricing Strategy |
Land |
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Land - Bruce and the Field think aeration and reseed bald spots should not be priced out in scope. It would be very hard to price that out. |
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08-19-2022 |
Pricing Strategy |
Land |
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Crack weeds won't be as much of a concern for a lot of the new or newer properties. We will have to take these into account, but it should not be a big cost driver. |
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08-19-2022 |
Key Assumption |
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This is subject to scope change as we review the property conditions while onsite. |
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08-19-2022 |
Decision |
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Pricing out Show seasonal for all sites, but not bid seasonal for all sites. We want to show WHY we are choosing to bid T&M, Hybrid or other methods. |
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08-19-2022 |
Meeting |
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In the meeting - John, Jason, Bruce, Sherri, Vince, Gabe, Aaron, Bill
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08-19-2022 |
Risk |
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Hybrid model pricing for high deviation markets for snow (VA & OR). We could have 100% or more deviation there. |
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08-19-2022 |
Risk |
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Unknowns of security checks, background checks, full access to the sites. These could be huge road blocks to the operationalization. |
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08-19-2022 |
Agenda |
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Land/Snow - Talk through alignment for bid sheet |
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08-19-2022 |
Agenda |
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Land - Alignment around pricing (What's reactive and what's included?) |
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08-19-2022 |
Agenda |
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Snow - Open a discussion on how to bid Snow. As of the last meeting we were thinking seasonal, with hand shoveling per hour due to the scope ask, and Snow hauling may or may not be included in the seasonal price. However, want to make sure everyone is aligned especially if some of these properties are massive/labor intensive |
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08-18-2022 |
Agenda |
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Snow - Bidding Oregon snow. Confirming we are? |
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08-18-2022 |
Agenda |
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Snow - Seasonal Locations |
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08-18-2022 |
Pricing Strategy |
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We do NOT want to be the cheapest here |
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08-18-2022 |
Lever |
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No work order management system (WOMS) |
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08-18-2022 |
Lever |
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No language in SOW or MSA around billing to the minute, hour minimums, etc. |
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08-18-2022 |
Lever |
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Billable hours start when tech arrives on the property and stops when he leaves. Going through security and wait times will be billed. |
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08-18-2022 |
Pricing Strategy |
Land |
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We wanted to get pond maintenance companies onsite to help price out that scope of work, but AWS will not let us onsite until after Round 1. Alternatives are to price around the most expensive market and pond, then narrow down the others in Round 2. |
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08-18-2022 |
Pricing Strategy |
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Aaron is calling on data center cleaners. Spoke with Eric and knows who they are currently using at one of the clusters. |
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08-18-2022 |
Question |
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Do we work on negotiating pricing for janitorial, pest control? |
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08-17-2022 |
Lever |
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We can bill multiple trip charges |
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08-17-2022 |
Pricing Strategy |
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We'll need to submit pricing that accounts for inflation over the 3-year agreement we would sign here.
Q: With the 3-year Award/WO for clusters, does this mean no minimum wage increases or reviews when needed and holding rates for the length of the WO agreement?
A: The intent is to hold rates for a period of 3 years. Rates and pricing shall apply to all data centers in a specific cluster. |
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08-17-2022 |
Risk |
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Properties either under construction or not appearing for SiteRecon-
1. 7667 Sandy Farm Road
2. 2200 Highway 211 |
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08-17-2022 |
Key Assumption |
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For pest control, we are submitting pricing at an hourly rate and trip charge. Recurring services will be proposed as needed. |
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08-17-2022 |
Pricing Strategy |
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Can we go in at normal rates and start billing once on property? Need to confirm with Aaron here. |
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08-16-2022 |
Meeting |
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Met with Madina and Aaron to discuss what we've sent to Amazon already and what we should put together for this. Erika is the customer Aaron has been working with on this since February. Customer has asked for market impacts in the past. We sent over what our implementation program would look like. Strategy should be around reinforcing what we've already sent over, plus additional content catered around this RFP. Aaron thinks less is more here. By the number form of top customers, sales and top service types etc. should be used. Aaron likes the Field map. Amazon seeing us as experts and capable is the goal here. Should we focus on DMG Pro? Soft-savings. |
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08-15-2022 |
Agenda |
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Land/Snow - Discuss site strategy |
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08-15-2022 |
SOW |
Snow |
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1 inch accumulation |
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08-15-2022 |
SOW |
Snow |
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Plow service roads leading to site |
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08-15-2022 |
SOW |
Snow |
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Shoveling of generator yard |
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08-15-2022 |
SOW |
Snow |
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Shoveling will be billed hourly – 2 hour minimum |
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08-15-2022 |
SOW |
Snow |
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Vendor discretion on when to salt $$$ |
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08-15-2022 |
SOW |
Land |
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Pond Maintenance -Algae, UV Lights etc – (3rd party to take care of the actual pond?) |
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08-15-2022 |
SOW |
Land |
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Ditch Whip |
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08-15-2022 |
SOW |
Land |
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Aeration |
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08-15-2022 |
SOW |
Land |
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Crackweed removal |
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08-15-2022 |
SOW |
Land |
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Sidewalk crack patching and painting |
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08-15-2022 |
SOW |
Land |
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Tree & Shrub Removal / Replacement |
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08-15-2022 |
SOW |
Land |
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Hand watering upon request |
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08-15-2022 |
SOW |
Land |
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4 inch mulch |
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08-15-2022 |
Meeting |
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Clint-Cluster vs group- clarify language for bidding process |
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08-15-2022 |
Key Assumption |
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Clint- add caveats when bidding TX, CA regarding snow |
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08-15-2022 |
Action |
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Clinton- Jason reaching out to Tyrone on VA locations |
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08-15-2022 |
Action |
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Clint- Aaron asking client if DMG can spec some properties. Can DMG go and survey some locations in VA with multiple buildings. OH (3), CO, VA visit locations (5) |
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08-15-2022 |
Key Assumption |
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Clint- Sites without address will be tough to get on. Higher security clearance. |
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08-15-2022 |
Question |
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Clint- How to access site when it snows (security issues)- plowing not difficult because of lack of traffic. Additional downtime for security clearance. |
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08-15-2022 |
Risk |
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Clint- Do not have the snow provider depth to cover OR- standard deviation of 100% - would be expensive to manage- John |
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08-15-2022 |
Key Assumption |
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Clint- Aaron- client may end of splitting up clusters |
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08-15-2022 |
Action |
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Clint- Send SOW to the field team |
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08-15-2022 |
Meeting |
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Joe - Clarified Terminology of Cluster vs. Group. 1 "Group" is multiple buildings on or near the same street. A "Cluster". Add language around TX snow. John mentioned customer allowing us to buy salt upfront for TX locations if awarded. Plan on getting to CO and OH. Assuming no addresses means no visits. Aaron to confirm. John is not confident in our ability to manage snow in OR. Spec them and review pricing, but we may not bid these. Standard deviation could be ~100% there. Tough to manage and expensive. |
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08-15-2022 |
Key Assumption |
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Add a Key Assumption around snow for TX and CA locations if we bid/price it to protect us. |
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08-15-2022 |
Key Assumption |
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DMG did not price out locations we could not obtain site specs for. Pricing can be provided if we're provided site specs, plans or permitted an on-site visit. |
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08-15-2022 |
Question |
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How do we get access to the site once it snows? Aaron to find out today from customer. |
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08-11-2022 |
Lever |
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We can submit our own bid sheet here and format our pricing how we want to display it |
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| |
08-11-2022 |
Meeting |
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Sherri, Aaron and Vince spoke with the client EOD yesterday to discuss the RFP and ask questions based on our process. Now we will determine a spec and bidding plan. Nothing has been decided yet. Meeting tomorrow with Aaron to identify which 5 locations we can make it onsite to. |
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08-11-2022 |
Meeting |
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|
Per Aaron - We will NOT be getting site maps or parcel IDs from AWS. This was confirmed on our call yesterday afternoon with our POC Erika. For all the “groups” we’re definitely bidding (“groups” meaning where all the buildings are on the same street with different building numbers, like the example in your email), YES, we would split the cost for land and snow between all the buildings at that “group.” For example, the five building addresses below – the “group” – would have one annual cost for landscaping. AWS will NOT be splitting up any of these groups. We will be treating all the buildings in that group as one property to service regarding ground maintenance (snow and landscaping). |
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| |
08-11-2022 |
Decision |
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|
Aaron Swayne is gathering In-Pod cleaning pricing for us. RFP Team to work on Janitorial, Roofing, Pest Control and the others. |
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| |
08-09-2022 |
Lever |
|
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|
No markup restrictions around equipment per the Amazon MSA. They currently mark that up 32%. No MSA here. |
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