Project Details
Home Depot DC Landscaping
RFP
Completed
Won
Green
90%
11-28-2022
12-15-2022
Project Log Items
 
Date
Type of Note
Type of Service
Due Date
Status
Note
Resolution
 
01-10-2023 Pricing Strategy     Open Add 5% inflationary number to pricing. Going in at 30% margins  
01-10-2023 Meeting     Open Rosemont, MN- update
- Ross Kelly AMM- over 13 sites
- put a pin on this site for now since site is covered with snow- revisit site in March/ April
John Alves- Bloomfield, CT


  
01-09-2023 Pricing Strategy     Open Offer a recommended scope for those vs what they are requesting.  
01-09-2023 Meeting     Open Jim R- 3 sites- good on all locations. CALLOUT: cranberry site is large. 2 mulches would be very expensive.  
01-09-2023 Decision     Open take second mulch out to help reduce cost. Or turnover mulch.  
01-09-2023 Meeting     Open Dan shafer/ Bruce Pfeifer
Assuming it is 12 months- take off irrigation and spring and fall clean up- Dan
Keep monthly prune
Dan- do one mulch at 2" per year
64, 24 pruning hours for Dan's two sites
AL site- repull site specs for site		  
12-12-2022 General Note       mid january response date. Looks good for us. being sent out by Wednesday and include original locations. Schedule kickoff call with the designated RMs.  
12-02-2022 General Note       Mexico site sticking with current provider  
12-02-2022 General Note       No hard deadline currently- including more suppliers  
12-02-2022 Decision       Include a good, better, best on each location  
12-02-2022 General Note       Build out the pricing sheet- just need to dial it in with scopes  
12-02-2022 Decision       Price per our scope and make as cheap as possible with our specs and send to the client- per Greg, leave mulch out
weekly routine- cut grass, weed control, everything else a la carte		  
12-01-2022 SOW LandRoutineIrrigation     MONTHLY SERVICE PLAN:
weekly mowing- 26 visits (per SOW)- turf height 2.5-4"
- mow, trim, edge and rake weekly during growing season
- sites requiring overseeding will be performed annually- DCMM to approve schedule
Tree pruning- 2
- greater than 6" caliper must maintain 10' minimum 
- shrubs to be pruned weekly (during mowing visits?)
Fertilizations- 2
Spring clean-up
Weeding- 2
- beds and around parking lots, sidewalks and buildings
remulching- 2 in spring and fall- 2" depth


Irrigation- start up and shut down, winterization
- supervise irrigation weekly to make sure system is working properly
- plants that die due to lack of irrigation are replaced at vendors expense
- vendor responsible for all irrigation repairs excluding controllers and timers, mainline 
   breaks and valves
Detention/ Retention Ponds
- mow and maintain according to designed conditions

Paperwork Expectations:
•    The Vendor will be issued a work order number each month (one for each store) by the maintenance service for the contracted services. Any additional work will require a separate work order number. The DCMM must approve all additional work before it is performed.
Irrigation inspections should be kept on file and be available upon DCMM request.
  
Postmortems
 
Date Modified
Question
Answer
Action to What We Learned
 
02-09-2023 04:14 PM How did you add up the bid? Added it up by individual sites  
02-09-2023 04:14 PM Who won the majority of the bid and why? All even by number of sites  
02-09-2023 04:14 PM Were our solution recommendations on target? Why or why not? Each vendor won 2 sites  
02-09-2023 04:14 PM What did your vendor sourcing process look like? Had 4 total vendors and two of them were brand new that had not previously worked with HD.  We were told they had a VERY low rate.  
02-09-2023 04:14 PM Looking back on what we were awarded, do you feel we could have done anything different to be awarded more sites? (additional discounts, more precise specs that effect pricing, DMG recommended scope vs client scope) HD had a couple New vendors that dropped their prices pretty low and HD was awarding by total overall price by site.  The CT and AL sites were grossly over scoped.  I think we could have maybe pushed back on the field more on these two sites.  
02-09-2023 04:14 PM What did we do well? What could we have done better? He said the I (Ben) askeda ton of great questions.  He said there wasn't much more we could have done better, but that he could have been more precise and wished he had time for a second round.  He said that was on him.  
02-09-2023 04:14 PM Who made the decision (we should know this in the bid process will validate it post RFP)? Mithcells team made recommendation to Lauren Frazier teams and they passed down their recommendation to MM's and it got signed off as long as MM's had no objections  
02-09-2023 04:14 PM In what areas could the RFP team improve their process? Overall it is a thorough process  
02-09-2023 04:14 PM Any advice on earning business in the future – we want to stay top of mind if your vendor fails. Said we did well and came recommended by NJ that bodes well for future business.  
02-09-2023 04:14 PM What part of the bid could we have been more competitive on? We were competitive on every site except for the CT and AL sites.  On these sites we were told we wre more than double the cost of the nearest competitor.  I believe we were overscoped on these sites.  
02-09-2023 04:14 PM Do you feel as if the RFP team communicated information effeciently between the NAT team and field team? Yes, good communication was evident throughout process.  
02-09-2023 04:14 PM Did our team clearly articulate our value proposition? Yes, we were on point with our services and value prop  
02-09-2023 04:14 PM Do you feel as if the RFP team conducted the RFP process on time? Yes.  Given the time allotted itwent really well  
02-09-2023 04:14 PM Lot Sweeping will not be awarded to DMG… we are out of the ballpark on pricing.    
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