Project Details
Aldi - 2023 landscaping - Olathe, O'Fallon, Hinckley, other La
RFP
Completed
Won
Green
100%
01-19-2023
02-01-2023
We were presented with three separate RFP's for Olathe. O' Fallen and Hinkley districts. This is all new business for a chance to get in the door. Jeremy is utilizing his relationship with the client by getting coaching for the quick turnaround. We are going to be more aggressive in Olathe by reducing margin since there is a current local provider in St. Louis that services around 30 locations.
Project Log Items
 
Date
Type of Note
Type of Service
Due Date
Status
Note
Resolution
 
04-20-2023 General Note     Open What we learned is the District Managers are making the decisions on landscaping not VP or Facility Managers  
04-20-2023 General Note     Open What we learned is the District Managers are making the decisions on landscaping not VP or Facility Managers  
02-14-2023 General Note     Open 3 new builds will need to be reevaluated for pricing once they are built  
02-14-2023 General Note     Open Reduced Hinkley weekly costs by 7% and ferts by 15%  
02-08-2023 Pricing Strategy     Open Olathe reduced margin down to 21%  
02-02-2023 Meeting     Open Hinkley-
Margin-30% OH, IL, even if they cherry pick it 
Cherry pick scenario-offer them separate quote with higher margin 		 
02-02-2023 Meeting     Open Troy- O fallen- Touchbase
Millrdige St- olathe location- no building- how to price? add caveat to bid sheet
3 other properties give client averages on pricing- Jason take average on all specs and get price
  
02-02-2023 Meeting     Open Bryan Futscher- Aligned  
01-31-2023 Meeting     Open     - Strategy Meeting 1/31/23- O' fallen/ Hinkley sites
        ? Pruning, mulching, spring and fall clean up on separate work order
        ? Asking to put offseason visits into contract- once a month
            ® Handle as needed basis
            ® Picking up trash around property
                ? Clients get nothing out of it-providers check in and out- don’t get out of the truck
        ? 30% margin
        ? 20 sites in St. Louis will probably be won by local provider
        ? Potential second round 2/7-8
Out of season visits- keep it out of the contract- let client tell us when needed		  
01-30-2023 Meeting   01-30-2023 Closed Mitch Miller-Mowing edging, weeding and trimming in contract. Mulching out of weekly number (weekly mowing and weeding)
- make sure ratio is nothing less than 1.5 hours for turf- on the aggressive side.
- store 46- hinkley- took field into account. needs to be 1.5-hour mow. Owned by chick fil a
- Norwalk, OH- site measured as bed space- should be turf, mulch should be 0.
- start-up/ shut down- 125 start-up/ 250 shut down
- mow frequency- 28 across the board
- minimum $60 per service
- turf ferts seasonal $60		  
Postmortems
 
Date Modified
Question
Answer
Action to What We Learned
 
03-10-2023 01:41 PM Internal feedback Won ALL of Olathe and O' Fallen sites. We did have a great relationship with the customer and received coaching. They provided us a budget and we met them in the middle. Reduced our pricing by 10% across the board on Olathe sites.  
03-10-2023 01:41 PM Internal Feedback Lost HINKLEY locations. We were 20% higher on a bare bones scope. Client awarded sites to a self performer. Our pricing was already very low.  
03-10-2023 01:41 PM Customer Feedback O' Fallen: our service coverage was a big win showing we could hit the more rural sites by still providing competitive pricing.  
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